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RFP PROFESSIONAL ENGINEERING SERVICES CDBG 2018

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REQUEST FOR PROPOSALS

PROFESSIONAL ENGINEERING SERVICES

COMMUNITY DEVELOPMENT BLOCK GRANT

FEDERAL FISCAL YEAR 2017

NEIGHBORHOOD REVITALIZATION PROJECT

 

Town of Esto, Florida

December 03, 2018

 

REQUEST FOR PROFESSIONAL ENGINEERING SERVICES

I.             PURPOSE:
A.            The Town of Esto, in accordance with DEO policy and applicable components of Rule 73C-23, F.A.C., 2 CFR 200 and Section 287.055, F.S. “Consultants Competitive Negotiations Act” is requesting proposals from qualified engineering firms to provide engineering construction inspection services relative to the Town’s proposed FFY 2017 Community Development Block Grant (CDBG) Neighborhood Revitalization project.
B.            The project will consist of the construction of replacement water lines along Highway 79 from John Clark Road to 3rd Avenue South; refurbishment of elevated and pressurized water tanks; and upgrade to wells number two and three to benefit Low to Moderate Income families. Estimated budget for the CDBG-funded project is $600,000 which will include construction, engineering, and administration.  Since the project will be a Neighborhood Revitalization type project, include all experience previous with the proposed construction activities.  Interested firms are encouraged to review the pending CDBG application document available at Town Hall during normal business hours for a more detailed description of the proposed project.
II.           SCOPE OF SERVICES:
A.            The engineering firm selected shall be required to provide professional technical and engineering services whose level and scope will be determined by the Town of Esto.  Specific engineering services required shall include, but not be limited to:
1.            Close coordination with the CDBG Grant Administrator who will be under contract to the Town to administer the grant and who will be overseeing the project also.
2.            Planning, designing, and developing construction plans and specifications including any required Preliminary Engineering Reports and Environmental Reviews required by the State of Florida.
3.            Providing legal descriptions for any required easements or real property acquisition,
4.            Preparation and submittal of applications to obtain necessary permits,
5.            Preparing bid documents,
6.            Soliciting and evaluating construction bids,
7.            Providing construction supervision and resident inspection,
8.            Approving contractors’ pay requests,
9.            Conducting final inspection of all construction,
10.          Recommending acceptance by the Town of Esto,
11.          Providing “as-built” drawings following project completion.
III.          SCHEDULE OF WORK PERFORMANCE:
1.            Proposers are advised that the capacity to initiate and coordinate all engineering services in a timely and efficient manner is a significant factor.  The offerer chosen must be prepared to commence engineering services immediately.
2.            Proposers who cannot meet this project schedule will be automatically eliminated from further consideration.
IV.         TYPE OF CONTRACT:
1.            The Town of Esto intends to negotiate a firm fixed fee contract or “cost not to exceed” type contract for the final design and construction inspection services requested.
2.            All proposers’ qualifications will be evaluated and the most qualified engineering firm selected, subject to the negotiation of fair and reasonable compensation.
V.           RESPONSIBILITY:
A.            The engineering firm selected shall be required to assume responsibility for all services offered by the firm’s proposal regardless of whether they are produced “in-house” or performed under a joint or subcontractual arrangement.
B.            Such firm will be the sole point of contact with regard to this project.
VI.         SUBMITTAL INSTRUCTIONS:
A.            All proposals must be submitted in writing by 11:00 A.M. on December 03, 2018, to receive consideration. Proposers mailing their proposals should allow normal delivery time to ensure receipt of their proposals by the Town of Esto.  Proposals should be addressed to: Teresa Harrison, Mayor, Town of Esto, 3312 2nd Avenue South, Esto, Florida 32425 or hand-delivered to Town Hall, at the address noted prior above prior to the submission deadline.
B.            All proposals must be sealed and clearly marked on the outside “FFY 2017 CDBG Project Engineering Proposal”, with the proposer’s name and address. Proposals should be submitted in an original and seven copies.
C.           Questions concerning the “RFP” should be directed to Ms. Yvonee Hagans, Town Clerk @ (850) 263-6521.  Proposers not selected will be promptly notified.
VII.        PROPOSAL CONTENT AND FORMAT
A.            All proposals must be submitted in accordance with the instructions outlined herein to receive consideration.  Any proposer submitting inadequate, incorrect, or incomplete information may not receive consideration.  Proposals should be brief and to the point.  The Town of Esto reserves the right to waive irregularities in the proposal and reject any and all proposals and to request additional information from proposers if deemed necessary.
B.            Letter of Transmittal:  The proposer shall submit a “Letter of Transmittal” which shall as a minimum contain the following:
1.            State the location of the office from which the work is to be accomplished.
2.            Describe the firm’s general qualifications and the range of activities performed by the firm.
3.            Identify all persons to be assigned to this project and outline the nature of their responsibilities.  Include a description of relevant work experience for each person assigned to this project.
4.            Briefly state the proposer’s familiarity with the needs and conditions that exist in the Town of Esto and in reference to the proposed project.
5.            Certify that the firm can and will comply, where applicable, with all rules and regulations of the Department of Environmental Protection, the Florida Department of Transportation, and the Florida Department of Economic Opportunity (DEO). Provide any additional information that the proposer feels is essential to their proposal.
6.            Indicate if your firm is a Certified Minority Business Enterprise.
7.            State that the person signing the letter is authorized to bind the proposer.

C.           All proposals shall include each of the following attachments:
1.            Attachment A: Indicate why the proposer feels uniquely qualified to undertake the required professional engineering services.
2.            Attachment B: Describe the technical approach to be taken in addressing the proposed scope of work, including a delineation of specific tasks to be undertaken.
3.            Attachment C: Describe the work management plan to be utilized by the proposer. The description should include a project schedule showing estimated start and completion dates of all major tasks and individuals responsible for implementation and completion of said tasks.
4.            Attachment D: Identify the proposer’s prior work experience with the CDBG and similar programs.  List each project separately to include jurisdiction name, type of project, and grant amount.
5.            Attachment E: Identify the proposer’s prior work experience with water system construction in the State of Florida. List name, address and phone numbers of project references.
6.            Attachment F: It is the intent of the Town of Esto to evaluate the qualifications of all proposers and select the offerer whose proposal is deemed most advantageous to the Town (The criteria under which each proposal will be evaluated is attached to this RFP). Under this attachment, the proposer shall certify that they will negotiate a fair and reasonable fee within the Rural Development fee schedule as adopted by DEO for evaluating engineering fee reasonableness.  Further, the proposer shall certify that to the best of their knowledge and belief all the information submitted for consideration and evaluation is true, correct, and accurate.

 

EVALUATION CRITERIA

 

CRITERIA                                                                                  POINTS AVAILABLE

 

1.  Ability to design an approach and work plan to meet the project requirements.     15

 

2.  Ability to devote the needed time to the project based on current workload.          15

 

3.  Ability to commence services and complete services within time parameters.         8

 

4.    Ability to observe and advise whether plans and specifications are being

complied with.                                                                                                          10

 

5.  Experience of the firm in other similar Federally Funded Projects                           15

 

6.  Availability of adequate personnel and technology.                                                 10

 

7.  Firm’s reputation and competence including technical education, training,

timeliness, cost control and quality of work.                                                             10

 

8.  Experience in the kind of project to be undertaken.                                                 15

 

9.  Certified Minority Firm.                                                                                               2

 

TOTAL                                                                                                                         100

Election Notice

Public Notice 

Notice is hereby given that the Town of Esto will hold a election to select council member for seat number three on Monday, December 3, 2018.

The qualification period begins Monday, November 12, 2018 at 8:00 am and ends of Friday, November 16, 2018 at 1:00 pm. Qualifying may be submitted at the Town Hall located at 3312 Second Avenue South; Esto FL., during the qualifying period, Monday – Friday 8:00 am – 1:00 pm. 

To qualify, the candidate must reside within the Esto Town limits for the past 6 months, be a legally qualified voter of the Town of Esto and be current in any and all payments due to the Town of Esto. Qualifying packets may be picked up at the Town Hall prior to the qualification period. 

Voting for the council seats will be held on Monday, December 3, 2018 at the Esto Town Hall at 3312 Second Avenue South; Esto FL., from 7am to 7pm. 

According to Town Resolution No. 17-08, the Town Clerk shall serve as the Supervisor of Registration and the Election Clerk and shall appoint a minimum of three election pollsters and one guard on later then ten days prior to election.

 

Park Closures for Maintenance

 

Park Closures for Maintenance 


This is just a notice that the Public works department will be closing the park on Thursday’s (Not every Thursday) from the hours of 8:00 am to approx 12:00 to do all mowing, edging and or weed eating at the parks. One park will be closed at a time.  Which will allow citizens to enjoy the facilities of the other park while one park is closed for maintenance.

Referendum

The Town of Esto Florida will hold a special referendum, Monday, March 19, 2018 on the following issue: Granting of municipal property tax exemptions for new businesses and expansion of existing businesses that are expected create new full-time jobs within Esto.  The referendum will take place at the Esto Town Hall, polls will open at 7:00 am and close at 7:00 pm CST March 19, 2018

The referendum outcome.

14 votes yes 

10 votes no

Bid Requests

RFP #01-18

The Town of Esto, Florida is issuing a Request for Proposal for Municipal Potable Water Well Repairs. The Scope of Work for each well is as followis:

 

Well 2 Scope of Work

  1. Replace all 4” piping inside hydropneumatic tank building starting with the elbow just outside the building to the hydro tank wall. Ductile iron piping shall be used as replacement pipe material and shall include all flanges, elbows and hardware required to complete the job.  Join new pipe upstream of tank wall so that tank-to-pipe welds are not altered or disturbed.  A flange shall be welded to the steel pipe to join to a ductile iron 90 elbow flange.
  2. Install two new 4” hand wheel gate valves to replace existing quarter turn valves.
  3. Paint new piping.
  4. Replace 4” flowmeter with 4” Water Specialties by McCrometer meter designed for a flow range of 300-400 gpm.
  5. Install sodium hypochlorite injection point downstream of flowmeter and upstream of the hydro tank.
  6. Haul off all scrap materials and waste. Clean up job site.
  7. Provide a report of improvements to the Town.

 

Well 3 Scope of Work

 

  1. Replace flowmeter head assembly with new 6” Water Specialties by McCrometer head assembly. Existing S/N 96-7795-8.
  2. Perform specific capacity test on well.
  3. Remove roof over well.
  4. Remove existing vertical turbine motor and discharge head.
  5. Pull 170 ft of 6” column pipe assembly and 25 hp pump.
  6. Perform video inspection of total depth of well (441’) using a 360-degree capable camera. Provide a copy of the video to the Town.
  7. Perform a well rehabilitation. Brush the entire length of casing, liner, and screen, acidize the entire length of screen, reverse air.
    1. Casing interval: 12” from 0 – 200 ft BLS
    2. Liner & Screen interval: 200 – 441 BLS (See Figure 9)
  8. Perform a post-rehab video inspection of the well. Provide a copy of the video to the Town.
  9. Disinfect the well.
  10. Install new Simmons 6” SP9L 6-stage pump.
    1. 25 hp; 225 gpm; 300 ft TDH; 1760 RPM; water lube
    2. Dynamically balance impellers
    3. Stainless steel collets and hardware package
  11. Install 190 ft of new column assembly (lower pump 20 ft)
    1. All new 6” .280 wall column; all new 1” 416 stainless steel shaft and couplings; all new retainers; all new rubber inserts
  12. Install new 10 ft tail pipe.
  13. New 6” stainless steel cone strainer.
  14. Sandblast and paint discharge head.
    1. Rebuild packing box including sandblasting and painting.
    2. Install new altitude gauge and air line.
  15. Install new 416 stainless steel 1” headshaft with ket and nut
  16. Reinstall existing motor.
  17. Pump off chlorinated water; perform pump step test; perform well specific capacity test.
  18. Remove waste materials from the jobsite.  Clean up the jobsite.  Re-attach roof over well. 
  19. Provide a report of well improvements to the Town.

 

Proposals may be mailed to Esto Town Hall, 3312 Second Ave. South, Esto, Florida 32425, or electronically submitted to [email protected] Questions may be directed to the Town of Esto at 850-263-6521. The Town of Esto Florida is an Equal Opportunity, drug free workplace.  Proposals will be accepted until noon CST, January 16, 2018. Proposals received after closing but postmarked prior to this date will be accepted.

 

Engineering, Planning and Grant Services RFQ

Town of Esto

Engineering, Planning and Grant Services RFQ

 

 

The Town of Esto is currently requesting letters of Interest and Statement of Qualifications from registered, qualified professional consultant firms in the State of Florida with experience in Engineering Design, Grant Writing/Administration and Planning Services.  It is the intent of the Town of Esto to select and negotiate Annual Agreements with a firm to perform these services for the various Town of Esto projects.  Projects will include FEMA Mitigation projects, FDOT SCOP grant projects, Water Management District Grant, potential Legislative Appropriations and other agency grant projects.

The Annual contract resulting from RFQ will have all necessary clauses and language required by the federal government and other applicable agencies.  The selected firms shall serve as the Town of Esto Consultant(s) for assigned projects.  Listed below is pertinent information regarding this RFQ:

 

RFQ number: 2017 ENG 01

 

Due Date:      Monday, December 4, 2017, 2:00 p.m.(CST)

Esto Town Hall

3312 Second Avenue South

Esto, FL 32425

 

Questions regarding these documents must be directed to the Town Clerk.  Questions must be submitted in writing and may be emailed to [email protected] or call 850-263-6521.

 

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Water Rates

Notice to the Customers of the Esto Water Works, Town of Esto.

The Esto Town Council has implemented the amended water utility rate structure, effective November 1, 2017. Said rate will insure financial stability of the Esto Water Works and promote environmental conservation of the water resources within the natural aquifer.

Rate LimitsInside Town LimitsOutside Town Limits
0 - 2,000 gallons32.15 base rate$35.70 base rate
2,001-5,000 gallons$7.55 per 1,000 gallons$8.38 per 1,000 gallons
5,001-8,000 gallons$7.74 per 1,000 gallons$8.80 per 1,000 gallons
8,001-12,000 gallons$8.33 per 1,000 gallons$9.24 per 1,000 gallons
Over 12,001 gallons$8.76 per 1,000 gallons$9.72 per 1,000 gallons